Select the rule action you want performed when the conditions are met. Selecting Show in menu shows the property in all condition lists for the current rule. Use the folders on the Select property page to search properties, then select a property on the right of the page. Note: Selecting Show more on the criteria menu gives you additional properties to choose from. Select criteria for which content the rule will apply to, and remember that you can use the + and - icons to add and remove extra criteria. The rule is applied if the item title contains the word ‘urgent’, unless the item was created before a specified date ( If all criteria are met and Unless all criteria are met).The rule is applied if the item title does not contain the word ‘urgent’ ( Unless all criteria are met).The rule is applied if the item title contains the word ‘urgent’ ( If all criteria are met).Here are 3 examples of conditions that you could apply to trigger a rule: Select if the rule will be applied If all criteria are met, Unless all criteria are met, or both. Note: A rule can have more than one event, condition, and action. Items are deleted or leave this folder: The rule will be applied to content that is moved out of the folder or deleted.Items are updated: When an item in this folder is modified, the rule will be applied to it.This includes any item that is copied to, created in, or uploaded to the folder. Items are created or enter this folder: The rule will be applied to content that gets added to this folder.Hover over a folder with no rules applied and click More then Manage Rules.Įnter a name and a description (optional) for the rule. Note: If a folder already has rules applied to it (indicated by the icon) you can add new rules to it by adding a set of rules. You can create rules for a folder, in much the same way that you might apply rules to your emails. A message on the Rules page lets you know if this is the case. Note: Even if the folder doesn’t have its own rules, it could have inherited rules from a parent folder. You can manually apply the folder rules with the Run Rules action. Files that were in the folder before the rule was defined aren’t affected by it. When you define a rule, it only applies to new content added to the folder. There are two ways to define rules: create your own rules or link to rules already created for a different folder. Use folder rules to manage your files automatically. All presentation documents placed in the Published folder will be transformed to Flash and copied to the Assets folder.All GIF files placed in the Images folder will be transformed to PNG files.All files placed in the Completed folder that have the tag final will be moved to the folder Archived.All files placed in the Drafts folder become part of a simple workflow.All files placed in the Drafts folder are versioned.Here are some examples of how you can use rules to automate repetitive tasks: A content item in the folder is modified.A content item leaves the folder (it’s moved or deleted).Rules dictate how content entering, leaving, or currently residing in a folder is managed. You can come up with many creative solutions to make sure specific content processes are automated all without you having to do the work yourself. In the library you can define folder rules to manage your content automatically.
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